Registry extract — Dienst Bevolking van de gemeente

Direct answer

Most extracts now come online with your digital ID from Dienst Bevolking van de gemeente / Mijn Burgerprofiel (belgium.be) — the population or civil registry for Belgium — within minutes and often free; in person at Gemeentebestuur / stadsbestuur (belgium.be) otherwise, with ID. Criminal-record certificates come from the justice ministry's service, birth and marriage certificates from the registry of the place of the event, and address certificates from where you are registered. Using it abroad? Ask for the multilingual EU form (free) instead of a translation. Your digital ID — DocStop / itsme support (00800 2123 2123) — is the fastest route for all of them.

Call firstDienst Bevolking van de gemeente / Mijn Burgerprofiel

Report toGemeentebestuur / stadsbestuur

If that failsDocStop / itsme support

🗣️ What to say

"I need an official [extract: proof of address / birth certificate / marriage certificate / criminal record] for [purpose, country of use]. Can I obtain it online, what does it cost, and can it be issued as the multilingual EU form?"

🪜 Step by step

Which extract, for whomThe receiving institution says what it accepts: recent (usually under 3–6 months), original, multilingual form.
Online: Dienst Bevolking van de gemeente / Mijn Burgerprofiel with DocStop / itsme supportDigital ID login, download as a signed PDF. Most institutions accept the PDF; some want a stamped paper.
In person: Gemeentebestuur / stadsbestuurID card, small fee, immediate or by post.
AbroadMultilingual standard form for civil-status documents (no translation, no apostille within the EU). Apostille for elsewhere — see that page.
Someone else's extractOnly with their written authorisation or a legal interest (heirs, court).

📇 All contacts

Dienst Bevolking van de gemeente / Mijn BurgerprofielChange of address, certificates, national registerWithin 8 working days of moving🔗 www.belgium.be/nl/familie/identiteit/adreswijziging

Gemeentebestuur / stadsbestuurNuisances, roads, waste, population registry, lost propertyFor anything the municipality handles🔗 www.belgium.be/nl/over_belgie/overheid/gemeenten

DocStop / itsme supportBlock eID or itsme, report misuseWhen lost or misused📞 00800 2123 2123 🔗 www.docstop.be

Notaris.be (Fednot)Inheritance, deeds, powers of attorneyInheritance and deeds🔗 www.notaris.be

❓ Frequently asked

How recent must it be?

Whatever the receiver says; three months is the common rule. Order it last, just before you need it.

Criminal record for a job abroad

Obtain it in every country you lived in for the last years; each issues its own. Some accept the EU exchange (ECRIS) via the home country.

My birth was registered abroad

The registry of the place of birth issues it; your embassy can help. Some countries let you transcribe it into the home registry once.

📎 Sources

Last checked: 2026-09-26

🔎 Common searches

Recognise your own search? The answer above covers all of these.

“registry extract online Belgium”
“proof of address certificate”
“birth certificate request Belgium”
“criminal record certificate Belgium”
“multilingual standard form eu”

🧭 Is this still correct?

We check this information carefully, but phone numbers, websites and rules change — and sometimes we get something wrong. Spotted a mistake or a change? Let us know below.

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📑 I need an official extract — address registration, birth, marriage, criminal record — where do I get it?