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Papers · Poland
Updated September 2026

📑 I need an official extract — address registration, birth, marriage, criminal record — where do I get it?

Direct answer

Most extracts now come online with your digital ID from Urząd gminy — ewidencja ludności / PESEL (gov.pl) — the population or civil registry for Poland — within minutes and often free; in person at Profil Zaufany / mObywatel — pomoc (22 250 01 15) otherwise, with ID. Criminal-record certificates come from the justice ministry's service, birth and marriage certificates from the registry of the place of the event, and address certificates from where you are registered. Using it abroad? Ask for the multilingual EU form (free) instead of a translation. Your digital ID — Krajowa Rada Notarialna (krn.org.pl) — is the fastest route for all of them.

Call firstUrząd gminy — ewidencja ludności / PESEL
Report toProfil Zaufany / mObywatel — pomoc
If that failsKrajowa Rada Notarialna

🗣️ What to say

"I need an official [extract: proof of address / birth certificate / marriage certificate / criminal record] for [purpose, country of use]. Can I obtain it online, what does it cost, and can it be issued as the multilingual EU form?"

🪜 Step by step

  1. Which extract, for whomThe receiving institution says what it accepts: recent (usually under 3–6 months), original, multilingual form.
  2. Online: Urząd gminy — ewidencja ludności / PESEL with Krajowa Rada NotarialnaDigital ID login, download as a signed PDF. Most institutions accept the PDF; some want a stamped paper.
  3. In person: Profil Zaufany / mObywatel — pomocID card, small fee, immediate or by post.
  4. AbroadMultilingual standard form for civil-status documents (no translation, no apostille within the EU). Apostille for elsewhere — see that page.
  5. Someone else's extractOnly with their written authorisation or a legal interest (heirs, court).

📇 All contacts

Urząd gminy — ewidencja ludności / PESELRegistration, PESEL number, certificatesWithin 30 days of moving in🔗 www.gov.pl/web/gov/zamelduj-sie-na-pobyt-staly-lub-czasowy-dluzszy-niz-3-miesiace
Profil Zaufany / mObywatel — pomocRevocation, report misuse; PESEL restrictionLost or misused digital identity📞 22 250 01 15🔗 www.gov.pl/web/gov/zastrzez-swoj-numer-pesel-lub-cofnij-zastrzezenie
Krajowa Rada NotarialnaInheritance, deeds, powers of attorneyInheritance and certification🔗 www.krn.org.pl
Sąd rejonowy — postępowanie uproszczonePayment claim up to PLN 20,000 on a formIf the landlord objects to the payment order🔗 www.gov.pl/web/sprawiedliwosc

❓ Frequently asked

How recent must it be?

Whatever the receiver says; three months is the common rule. Order it last, just before you need it.

Criminal record for a job abroad

Obtain it in every country you lived in for the last years; each issues its own. Some accept the EU exchange (ECRIS) via the home country.

My birth was registered abroad

The registry of the place of birth issues it; your embassy can help. Some countries let you transcribe it into the home registry once.

📎 Sources

Last checked: 2026-09-26

🔎 Common searches

Recognise your own search? The answer above covers all of these.

  • “registry extract online Poland”
  • “proof of address certificate”
  • “birth certificate request Poland”
  • “criminal record certificate Poland”
  • “multilingual standard form eu”

🧭 Is this still correct?

We check this information carefully, but phone numbers, websites and rules change — and sometimes we get something wrong. Spotted a mistake or a change? Let us know below.

🔗 Related questions

🚚Register your address→🔢National ID number→📜Apostille→🎓Diploma recognition→

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