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Papers · Spain
Updated September 2026

📑 I need an official extract — address registration, birth, marriage, criminal record — where do I get it?

Direct answer

Most extracts now come online with your digital ID from Ayuntamiento — Padrón / Registro Civil (mjusticia.gob.es) — the population or civil registry for Spain — within minutes and often free; in person at Cl@ve / DNIe — soporte (060) otherwise, with ID. Criminal-record certificates come from the justice ministry's service, birth and marriage certificates from the registry of the place of the event, and address certificates from where you are registered. Using it abroad? Ask for the multilingual EU form (free) instead of a translation. Your digital ID — Consejo General del Notariado (notariado.org) — is the fastest route for all of them.

Call firstAyuntamiento — Padrón / Registro Civil
Report toCl@ve / DNIe — soporte
If that failsConsejo General del Notariado

🗣️ What to say

"I need an official [extract: proof of address / birth certificate / marriage certificate / criminal record] for [purpose, country of use]. Can I obtain it online, what does it cost, and can it be issued as the multilingual EU form?"

🪜 Step by step

  1. Which extract, for whomThe receiving institution says what it accepts: recent (usually under 3–6 months), original, multilingual form.
  2. Online: Ayuntamiento — Padrón / Registro Civil with Consejo General del NotariadoDigital ID login, download as a signed PDF. Most institutions accept the PDF; some want a stamped paper.
  3. In person: Cl@ve / DNIe — soporteID card, small fee, immediate or by post.
  4. AbroadMultilingual standard form for civil-status documents (no translation, no apostille within the EU). Apostille for elsewhere — see that page.
  5. Someone else's extractOnly with their written authorisation or a legal interest (heirs, court).

📇 All contacts

Ayuntamiento — Padrón / Registro CivilRegistration, certificates, NIE (immigration office)On arriving in a new municipality🔗 www.mjusticia.gob.es/es/ciudadania/registros/registro-civil
Cl@ve / DNIe — soporteRevoke credentials, report misuseLost or misused digital identity📞 060🔗 clave.gob.es
Consejo General del NotariadoInheritance, deeds, powers of attorneyInheritance and certification🔗 www.notariado.org
Juzgado de Primera Instancia — juicio verbalNo lawyer needed up to €2,000Last step, with the contract and inventories🔗 www.administraciondejusticia.gob.es

❓ Frequently asked

How recent must it be?

Whatever the receiver says; three months is the common rule. Order it last, just before you need it.

Criminal record for a job abroad

Obtain it in every country you lived in for the last years; each issues its own. Some accept the EU exchange (ECRIS) via the home country.

My birth was registered abroad

The registry of the place of birth issues it; your embassy can help. Some countries let you transcribe it into the home registry once.

📎 Sources

Last checked: 2026-09-26

🔎 Common searches

Recognise your own search? The answer above covers all of these.

  • “registry extract online Spain”
  • “proof of address certificate”
  • “birth certificate request Spain”
  • “criminal record certificate Spain”
  • “multilingual standard form eu”

🧭 Is this still correct?

We check this information carefully, but phone numbers, websites and rules change — and sometimes we get something wrong. Spotted a mistake or a change? Let us know below.

🔗 Related questions

🚚Register your address→🔢National ID number→📜Apostille→🎓Diploma recognition→

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